Cosplay.ph has recently made changes to its media accreditation process. From August 2016 onwards, media organizations will be required to comply with these changes as outlined in the guidelines.
Media participation is subject to accreditation by the Cosplay.ph Media Team. Early registration provides early clearance and speeds up the on-site registration when you arrive.
I covered a previous Cosplay.ph event, do I have to apply again?
With the revised media accreditation guidelines of Cosplay.ph, no you don’t need to fill any online forms again. You will automatically receive an invitation to cover the next event. However, media passes issued at previous Cosplay.ph events do not remain valid so you will have to fulfill Accreditation Procedure #5 (see below).
How do I get accredited?
- All media accreditation applications must be submitted through this online form: http://goo.gl/forms/jYefu676pNLE6b582
- Applicants must complete all mandatory fields and accept the terms and conditions stipulated in the guidelines.
- As applications are considered on a case-by-case basis, you may also be asked to submit additional materials*.
- The applicant will be notified of their application status (approve/decline) via email from email@example.com
- Once approved, you need to submit a digital copy of a valid ID of the representatives who will cover the event. Include the name, contact number, e-mail address and professional function(s) of each representative.
What types of ID can I can submit?
- Driver’s License
- PRC ID
- Postal ID
- Voter’s ID
- GSIS Card
- SSS Card
- TIN Card
- Company IDs
- Other valid IDs issued by the Government
What do you mean by “additional materials”*?
- For online blogs or news sites, you are requested to provide your latest site statistics statistics (Google Analytics, Statcounter, Sitemeter, Alexa, etc).
- For freelance journalists, you will be required to present an assignment letter or a job order from their respective organizations to qualify as press.
What do you do with these information?
The information entered in the online accreditation form, along with any requested additional materials, are for purposes of identification and verification only. It will be retained in the system for reference.
How can I send my materials to you?
You may send documents or scanned copies of any images in .jpg format to firstname.lastname@example.org
I’m a freelance journalist. Can I still get accreditation?
Freelance journalists (writers, photographers) are subject to the same requirements of accreditation: submitting duly filled online media accreditation form in this link: http://goo.gl/forms/jYefu676pNLE6b582
You must also present an assignment letter or a job order from their respective organizations to qualify as press.
I’m a student. Can I get accreditation?
No. Media representatives must be at least 18 years old to apply for accreditation.
I’m under 18 years of age, can I get accreditation?
As media accreditation is for professional members of the press who represent bona fide media organizations, we cannot accord students the same accreditation as is granted to media professionals.
How many representatives may be accredited from a single organization?
- For print, radio, and online media, we can approve up to three (3) media passes per organization.
- For TV, we can approve up to five (5) media staff per network. Approved representatives includes the producer, writer, assistant and cameraman.
*In the event that this limit is exceeded, the Media Team will select the representatives who will receive additional media pass(es).
What if I have to replace someone already accredited from my organization?
We are aware that assignments can change at short notice. All you have to do is inform the Cosplay.ph Media Team any representative changes immediately to avoid delay in processing. The substitute will still have to complete the same process in submission of information for identification and verification purposes. In addition, we will also require an endorsement letter from the original representative. No endorsement letter, no media pass.
How can I check the status of my accreditation?
You will receive an email notifying you whether you are approved or not. If you have not received any information yet, your application is still being processed. If you have not heard from us within two (2) working weeks from the submission of your application, contact us at email@example.com
My media accreditation is approved, what do I do next?
Once you have received approval of your media accreditation, you are automatically registered to cover the event. The next steps would be:
- Download and print the individually customized save-the-date invitation card. Each of your registered representative should have one with their name and professional function on it.
- Surrender this print out at the Media Registration Counter at the venue.
- We may ask to see a valid ID for verification purposes.
*You have to personally claim your media pass in the Media Registration Counter. Claiming by proxies will not be allowed.
**Substitute representatives need to present an endorsement letter from the original representative.
Can I pick my media pass in advance?
For security reasons, it is not possible to collect your media pass in advance.
Can I have someone pick up my media pass at the Media Registration Counter?
No. You must personally claim your media pass the Media Registration Counter.
What should I do if my media pass is lost or stolen?
Lost or stolen, you MUST immediately report it to the Media Registration Counter.
What is the coverage of my media pass? Where am I allowed to cover?
Interview with guests needs prior approval and notification of presence is required in all cases. All interview requests will is subject for approval from the Guest Relations Committee of Cosplay.ph.
For additional inquiries regarding media accreditation on any Cosplay.ph events, please contact:
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